Operations Working Group Travel Policy

This policy describes the process for approving OWG-related travel and our expectations about the nature of travel expenses.

See also: OSMF policy on expense claims

For travel costs to OSMF sites to be expensed by the OSMF, the following rules must be followed:

When making travel arrangements, we expect that you choose the travel options that allow you to make most efficient use of your time while keeping the cost in check. Choose the travel option that reduces stress for you and arrange travel times so that you are not exhausted at your destination. At the same time we expect that you actively look for cost-effective accommodation and means of transport. In particular, try to make travel arrangements as early as possible to avoid last-minute surcharges. All things equal, choose the more environmentally friendly option.

OSMF usually covers the common modes of transport (public transport, commercial airlines and ships, car, and vehicle rental) and mid-range accommodation. If you think you require something else, check with OWG first.

The board will review travel expenses from time to time and may impose additional restrictions, if expenses are considered excessive.